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CRO: Adding Research Outputs, Impact, Engagement and Scholarly Activities

A guide to using the different forms in CRO / Pure to enter Impact, Engagement, Scholarly Activities, Awards, Press and Media, as well as the more traditional Research Outputs.

Submitting a Thesis in CRO

It is a requirement for graduation that Higher Degree Research candidate's submit a digital copy of their thesis to CRO.

Steps to adding your thesis to CRO  [.PDF]

Your thesis consisting solely of your new research findings, data and references to literature, will be reviewed by CRO staff after submission, and will be made Open Access, with the exception of partly or fully restricted Theses.

Note:To ensure copyright compliance of all OA material submitted to CRO, submissions are checked before they are made public. This means there is a delay of one working day.

According to the Charles Sturt University Higher Degree by Research (HDR) Policy the thesis may include your own previously published material, creative or artistic components, software, codes, models and appendices. Schedule 3 of this policy describes different formats available for a thesis, including that of a ‘Thesis by Publication’ and ‘Doctor of Philosophy by Prior Publication’.

For more information on including your previous publications in your Thesis, while maintaining Open Access conditions, see the section on adding article manuscripts in Adding content to CRO Repository (Below)

Quick Tips for filling out the Thesis form

As well as the Publication Information (the title and other details about your thesis), you should include the following:

Thesis Information including the Award date and the Qualification.

Choose Thesis or Dissertation type

Supervisors. Use the Add Person to add your Supervisors, then add their Organisational Units or External Organisation for your external supervisors

Select and add Supervisor details

Electronic Version(s) and related files and links. Select to Upload the electronic version.

Add your thesis file, then select an option for :

Document Version. Select the final accepted version from the list

Select to upload Final Edited Version


Access to electronic version select the appropriate access for your thesis. Access will also depend on whether your thesis content includes any of your prior publications, and  having the permission of your Journal publishers. In those cases you should also be submitting the file version of their permission letters.

Select the Access option to make open or closed or other


If you have included the Creative Commons symbols on the front page of your thesis for one of these licence types, select as appropriate. If you have not displayed these Creative Commons symbols select Other or Unspecified.

Select Licence type for Intellectual Property

Adding content to CRO repository

As a Charles Sturt University Researcher you can make your work Open Access through the Charles Sturt University Research Output (CRO) repository

Here's how:

  • Publish in the most appropriate journal. It may or may not be an open access journal.
    • You can find out if the publisher allows articles to be made open access using SHERPA.
  • For the article to be uploaded to the repository add the research output record to CRO, including the  'electronic version(s)' of the final accepted draft of the article after peer review and without publisher mark-up.
  • Important Tip: Do not set the manuscript with an Open Access status. The CRO support staff will open the manuscript after checking copyright.
  • CRO staff will check and make it open access if possible. Publishers may allow either the published version or the accepted draft to be on the repository (CRO). There may be an embargo period before the copy of the article can be displayed in CRO, or sometimes publishers don't allow any version to be made available.

CRO support staff will make your work available in CRO by:

  • Verifying the copyright permissions associated with your publication on your behalf.
  • Ensuring the accuracy of the publication's bibliographic information on CRO.
  • Converting file/s to PDF format (if required and appropriate) for storage and access within the repository.
  • Unlocking the publication in the repository to make it available to the global research community and discoverable via Google, Trove, the Primo Search catalogue and other search engines.
  • Managing any publisher embargoes associated with making the work open access

Charles Sturt University Researchers can also publish in open access journals.

  • These allow the published version of the paper to be available to everyone.
    • Sometimes the journals have Article Processing Charges (APC) and these vary considerably in cost.
    • Charles Sturt University does not pay these charges for authors. Grant funds may be able to be used if available, and permitted by funder.
  • The Directory of Open Access journals provides a listing of open access research journals.
  • Check the Where to Publish Library Guide for advice about the best places in which to publish.

Charles Sturt University acknowledges the traditional custodians of the lands on which its campuses are located, paying respect to Elders, both past and present, and extend that respect to all First Nations Peoples.Acknowledgement of Country

Charles Sturt University is an Australian University, TEQSA Provider Identification: PRV12018. CRICOS Provider: 00005F.