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CRO: Adding Research Outputs, Impact, Engagement and Scholarly Activities

A guide to using the different forms in CRO / Pure to enter Impact, Engagement, Scholarly Activities, Awards, Press and Media, as well as the more traditional Research Outputs.

Using Templates

There are a number of ways to submit your research outputs into CRO.

After you login you will see the menus to the left of the screen for research outputs and other research activities, under Personal Overview.

When you mouse over each item a plus sign will appear. Use that to go to the submission templates menu.

    

Personal Overview  list of Research Outputs use the plus sign

 

      Research outputs can be any of the following:

  • Journal article
  • Book chapter / published conference paper
  • Book / Report
  • Trade journals, magazines, newsletters
  • Working paper
  • Conference contribution
  • Creative works
  • Thesis
  • Patent
  • Textual creative works

For single items you can choose the appropriate template from the list.

The menu to the top right of the screen offers an Add New Content button. *Note that this option does not include Creative works Forms.

Add new content - Top right green button

Alternatively the Import from online source or Import from file options listed below can be used if you have a number of items to submit.

Tips for filling out the template forms

There are a variety of forms available to suit different research outputs. Each form will provide different options for you to provide the correct information needed to describe your research outputs, and  your role in creating those. If you are unable to locate a suitable template for the output you wish to enter, contact the Research Outputs team for assistance. For advice on completing these forms you can ask your Faculty Senior Client Services Librarians.

Important details to add:

Publication Information

  • Peer review or not peer reviewed
  • Publication Status
    •  When Manuscripts have been submitted to publishers and are still Submitted,  In Preparation or being peer-reviewed, it is important to have either of these status selected. This will ensure the only logged in CRO/Pure Backend users are able to view the manuscript details.
  • Publication information
  • Contribution and Affiliations of yourself and others.
  • Electronic version, related files or link to electronic
  • Commissioning body (for books, book chapters etc.)

Commissioning Body:  If your research output has been Commissioned by a Government Department or Agency,  or a Publisher, enter the details of the Commissioning Body.

Commissioning Body information form

Electronic Versions of Research Outputs, supporting documents or files : To upload files, or links to electronic copies of Full Text Research outputs, or other links or files related to the Research Output., select the Electronic Version (file, DOI or link)... options

Visibility of files

You should select the Closed option from the Public access to file options below, to restrict the visibility of the document you are uploading. The CRO support team will make the determination if file is able to be made Open Access (i.e. freely available via the internet without the need for subscription or website membership, or you have paid for open access) during the For Approval workflow.  Select the  i information icon next to "Public access to file" to view descriptions of the various options.  Important : See Adding Content to CRO Repository below for the copyright requirements for Open Access.

 

FoR codes: All research outputs, Activities, Impact or data should have nominated FoR code/s.

Go to  Discipline Assignment to enter FoR codes.

First, use the Field of Research plus icon to enter text  that describes your research, to search and find FoR codes

Add the FoR percentage, then Create the FoR code record

Next, add Apportionment: Enter the percentage of the FoR code, then select Create. Some Research outputs may need more than one FoR code, however for ERA purposes keep these to the required minimum where possible.

See Office of Research Services and Graduate Studies for information on Fields of Research for the full lists of these.

Grant Numbers: If the publications results from an ARC or NHMRC grant* you are required to display the Grant number in CRO. You can add this information under the "Keywords" section of the form:

* Please note you are also required to ensure that the publication or manuscript is Open Access, according to the relevant grant funding requirements.

UN Sustainability Goals:  PURE has an automated process that searches for relevant keywords which map to the Sustainable Development Goals (SDGs) , and then places a tag on the related person or output. Not all records will receive a tag through this automated process if the system is unable to find a matching keyword in the title or description of the record.

You can edit these keywords if correction is required, or manually link additional SDGs to your profile or outputs by scrolling to the Keywords section of the record in the back end of CRO, and either selecting the minus button (if you wish to remove the keyword), or selecting the “Add Sustainable Development Goals” button if you would like to add more:

Don't forget to hit the SAVE button when you are done!

Sensitivity Type: An ERA requirement. You are required to select the sensitivity type if that applies to your research output.

Visibility and Restrictions

You can choose to make your CRO records visible on your public profile, or not. Select Visibility to set these statuses. Note that Visibility refers to the metadata of the record, i.e. whether the output appears under your public profile, not the visibility of attached documents (e.g. published paper). It is possible to make the output public in your profile whilst restricting any associated documents from public view - document settings are managed under "Electronic files and links". If there are sensitivity issues (e.g. commercial or classified restrictions) you can choose to suppress the output completely from public view by choosing either "Backend" or "Confidential", depending on the level of restriction required.

Visibility Options

Visibility options to make public or restricted

 

Adding a DOI to your publication to increase PlumX discoverability. 

A digital object identifier (DOI) is a unique number that is assigned by the publisher to an individual publication that provides content identification and a persistent link to its location on the Internet. All DOI numbers begin with a 10, e.g. 10.1080/02755947.2015.1094153.

We recommend that when DOIs are available, you include them in your CRO records, as they are important for Plum to be able to locate, collect and display alternative and traditional research metrics in your CRO profile. Plum uses the DOI to search databases and the internet for information related to that publication.

The DOI is typically located in the header of an electronic journal article, and you can add it as an electronic version of your work, under final published version.

Workflow

There are four statuses in CRO but only two of these will be visible when you are completing data entry - "Entry in Progress" and "For approval". The other two statuses are for administrative use and will be visible when you look at your list of publications, these are "Approved" and "Validated". All records that are at "Approved" and "Validated" status will display publicly on CRO. Outputs at "Entry in Progress" and "For approval" will not display in CRO:

Adding content to CRO repository

As a Charles Sturt University Researcher you can make your work Open Access through the Charles Sturt University Research Output (CRO) repository

Here's how:

  • Publish in the most appropriate journal. It may or may not be an open access journal.
    • You can find out if the publisher allows articles to be made open access using SHERPA.
  • For the article to be uploaded to the repository add the research output record to CRO, including the  'electronic version(s)' of the final accepted draft of the article after peer review and without publisher mark-up.
  • Important Tip: Do not set the manuscript with an Open Access status. The CRO support staff will open the manuscript after checking copyright.
  • CRO staff will check and make it open access if possible. Publishers may allow either the published version or the accepted draft to be on the repository (CRO). There may be an embargo period before the copy of the article can be displayed in CRO, or sometimes publishers don't allow any version to be made available.

CRO support staff will make your work available in CRO by:

  • Verifying the copyright permissions associated with your publication on your behalf.
  • Ensuring the accuracy of the publication's bibliographic information on CRO.
  • Converting file/s to PDF format (if required and appropriate) for storage and access within the repository.
  • Unlocking the publication in the repository to make it available to the global research community and discoverable via Google, Trove, the Primo Search catalogue and other search engines.
  • Managing any publisher embargoes associated with making the work open access

Charles Sturt University Researchers can also publish in open access journals.

  • These allow the published version of the paper to be available to everyone.
    • Sometimes the journals have Article Processing Charges (APC) and these vary considerably in cost.
    • Charles Sturt University does not pay these charges for authors. Grant funds may be able to be used if available, and permitted by funder.
  • The Directory of Open Access journals provides a listing of open access research journals.
  • Check the Where to Publish Library Guide for advice about the best places in which to publish.

File Import

If you have your works in an EndNote library, or other Reference Management system, you can create a file to import multiple publications. See Exporting your publications from EndNote to CRO  or Import from Google Scholar (below).

Submit multiple research output import from file

For more information or help with this please contact your Faculty librarians.

Profile settings for Automated Online Search

Go to your Pure Personal Profile to Edit your profile settings. 

In the left menus you will find the Automated Search link to settings for online sources:

  • Scopus
  • Mendeley
  • PubMed
  • Web of Science
  • Cab Abstracts

When selected you have a prompt to enter all of your name variants, used to capture your works.

Pure will perform an online search every day.  Select the option to be emailed when a new item matching your name is found.

 

Exporting your publications from Endnote to CRO

Multiple publications can be exported from your Endnote library into CRO.  This process requires that you first install the St. Andrew's University Endnote Pure Output Style in order to create good quality CRO records from your Endnote library metadata.

Step 1: Download the St. Andrew's Endnote Pure Output Style

Step 2: Follow these Instructions for installing the St. Andrew's Endnote Pure Output Style and exporting publications

Step 3: Go into each newly-created CRO record to check its accuracy and add Field of Research (FoR) codes.  Check that the co-authors listed are correct.

It is also possible to paste Pure output style formatted Endnote records into CRO. 

  • Select all of the required EndNote records, using the Ctrl K command, copy these to clipboard. 
  • In CRO, using the Research output, Import from File option, select RIS.
  • Paste the records from the clipboard into the Paste field.
  • Edit each new CRO record, adding additional information, such as FoR codes, as required.

*Note that this will work for traditional research outputs, but not for Activities that do not have EndNote reference types.

Import from Online databases

If you know that your works are published in any of the online sources below, select the source and follow the steps to search and find your works to select and add to CRO.

You will need to verify each work, add additional contributors and FoR Codes. Each new record in CRO will be validated by the CRO team.  Online sources include:

  • Scopus
  • PubMed
  • Web of Science
  • Cab Abstracts
  • EBSCOhost
  • Mendeley

Choose to impoty from an online source

Import from Google Scholar

To import from your Google Scholar Profile, save the publications you wish to import in BibTeX format as follows:

  • Log into your Google Scholar profile.
  • Select the items that you want to bring across to CRO
  • Select Export and from the dropdown list select BibTeX
  • It will open a new web page.
  • Copy the text on this page and
  • Go to Add new record to CRO > Research output > import from file > BibTeX
  • Paste into the text box on the screen (see below).
  • Import each record individually. Ensure the author and author affiliation and bibliographic information is correct.

Choose to upload Bibtex file from Google Scholar Profifle

Linking publications to activities

Relations: If you have research outputs that are linked to other content in CRO use the Relations buttons as illustrated below to link these. Click on the + button under the relevant item (e.g. Activities) and type in the title of the content item you wish to relate the output to:

 Relations can include:

  • Research outputs
  • Activities
  • Prizes/Awards
  • Projects
  • Impact
  • Datasets
  • Facilities/Equipment                  

Choose Relations icons to connect Research output with activities

Editing or deleting works

You can only change or delete records where you are an author (or have "trusted user" permission from the author to work on the records). If the records have been processed by library staff they will say either Approved or Validated.

  • If you need to update the details in existing record, make the relevant changes and save, which will reset the record to Revalidate. You will see a red 'revalidate' flag when the records are displayed in the publications list. Library staff will then review your changes and either accept or reject, or contact you for further information before actioning.
  • A record can only be updated or deleted if it's workflow status is still in Entry in Progress or For Approval.  Once it has been validated it cannot be deleted. Contact the Research Outputs team if you need to delete a record that has been validated.