You may need to write a request letter or email if:

• A publisher is not using Rightslink and does not have an online permissions form.
• Rightslink drop-down menus do not include your intended use. Send your request with the subject line "Non-Rightslink permission request".
• The work is unpublished or not online.

When writing a permission request, include:

• Your name, contact details and affiliation
• The details of the specific material you want to reuse including:
  • Name of author/s or artist/s
  • Date of creation or publication
  • Specific content you want to use e.g. Title, edition, chapter, pages, figure, table, 
  • URL if the work is online
• A description of your intended use including:
  • The audience
  • How your work will be distributed or where it will be available
  • The number of copies if not online
  • The duration of intended use
  • Any changes to the material if applicable
  • How you intend to acknowledge or credit the copyright owner 

The following templates are suggested guides for writing copyright permission request emails or letters. Use is optional.

• Adapt the wording as required.
• Use your Charles Sturt email address and include a Charles Sturt signature block whenever possible.
• Use a corporate letterhead if you are sending a letter or email attachment.